Position: Treasurer
Responsible for: Finance within BGLHC
Reportable to: BGLHC committee
Appointment term: 2 years
Main Purpose:
The main purpose is to ensure financial records are kept in an accurate and clear manner for annual auditing purposes
Key Duties include:
ONGOING
- Pay SHU deposit for player registrations and cup and league fees
- Obtain from the Club Secretary a copy of a FULL list of club players (including those registered after start of previous season) to prepare list for current season for purposes of current season’s subs
- Prepare updated Club subs summary sheet taking into account any changes at the AGM
- Provide Club Secretary with Standing Order form and Club subs summary for inclusion in the Welcome Pack
- Meet with Club Sponsors, if asked to do so, along with other committee members to agree sponsorship for current season
START OF SEASON
- Collect subs (cheques or cash) from Club members
- Collect completed Standing Order forms from those players paying subs by this method and send off to the Club member’s bank
- Send invoice to Club Sponsor for current season’s sponsorship and for previous season’s Achievement Awards if applicable
ONGOING THROUGHOUT SEASON
- Report on Club’s current financial situation to Club Committee at monthly meetings
- Regularly bank cash and cheques received
- Collect fund raising monies from fundraising committee rep who should provide Treasurer with a detailed breakdown of all monies handed over
- Pay MHU invoices for pre-booked pitches for league games
- Pay DCC invoices for outdoor and indoor training and extra pitch sessions
- Overall, pay any bills coming into the Club (engraver, venue hire etc)
AT END OF DECEMBER
- Collect any end of year expenses from secretaries, coaches etc
PRE-EUROPEAN COMPETITION
- Liaise with European Manager regarding all financial aspects of the tournament including the booking of flights and providing the Manager with a float for which she/he should account for on return from the Tournament and paying for a bus to the airport if appropriate
- Decide on the appropriate level of player contribution towards the cost of participating in the tournament. This should take account of the actual costs of the accommodation and travel under deduction of 50% of all moneys received directly relating to European competition (50% being utilised by the Club towards paying the Management Team’s European expenses)
- Collect player contribution before start of Tournament or agree with player alternative payment schedule if appropriate
BEFORE AGM (IN APRIL)
- Prepare Treasurer’s Report for AGM including accounts for previous season
AFTER END OF SEASON BUT BEFORE END OF JUNE
- Remind all Committee Members to provide details of their expenses and settle them
- Pay Coaches the agreed sums in terms of their Coach contracts
- Make sure that all sums due to be paid and received have been dealt with before the end of the month when the books close
AFTER END OF JUNE
- Prepare accounts for the season just completed
- Have accounts audited