Committee Member Role Description

Position:                     Match Secretary

Responsible for:       To arrange players availability and games on a weekly

                                    basis

Reportable to:           Team Coach and Club Secretary

Appointment term:    1 year

Main Purpose:

Match Secretaries are responsible ensuring the organisation of the team players, opposition and umpires (where required)

Key Duties include:

General

• Collate players’ availability for training sessions
• Collate players’ availability for matches for all players who may be involved with the team.  If player is unavailable for an away game, check their availability for a home game for another team
• Contact Club Captain with availability no later than Sunday night

Pre-Season

• Liaise with coaches to organise your team’s participation in pre-season games / tournaments

Home Matches

• Phone opposition and umpires 10 days before game to confirm time of match
• Organise team colours
• Find out if opposition want match teas
• Inform players of meeting times and colours
• Organise match teas (if applicable)
• Bring a team sheet to each match
• Phone local press contacts with result and scorers straight after match
• Send completed team sheet to SHU within 2 days of the match

Away Matches

• Opposition should phone no later than 10 days before the match with times and colours
• If the opposition do not make contact, phone them
• Inform players of meeting times and colours
• Confirm if team wants to stay for match teas and inform the opposition
• Organise cars
• Phone local press contacts with result and scorers straight after match

Re-arranged Games (Home)

• Contact the opposition to arrange a suitable time
• Once a time has been agreed, complete Forms A & B and send to SHU and opposition
• Contact the umpires allocated for the initial date
• If either umpire is unavailable, contact alternative umpires
• Liaise with the Secretary to book a pitch
• If there are any problems, contact SHU

Cup Games

• Arrange 1 umpire for the match (for all rounds except the semi-final and final whether home or away)
• Liaise with the Secretary to book a pitch (for home matches)

(Same as other Home Games or Away Games – see above)